Purpose-limited processing
Process account, identity, signer, document, execution, verification and evidence data required for the configured workflow.
Privacy
Privacy should follow the architecture.
SignumEra is designed to process the information needed for controlled agreement execution while avoiding unnecessary permanent duplication of the organization’s document estate.
Key controls
Data handling follows explicit workflow boundaries.
Production retention, subprocessors and legal terms should always be read with the current customer agreement and approved privacy documentation.
Exclusive system-of-record return
Finalized documents and configured evidence return to the explicitly selected system of record. Identity, Teams or Zoom context does not create an additional storage destination.
Defined retention
Reduced custody does not mean zero retention; production policy defines temporary files, logs, backups, metadata and deletion schedules.
Third-party services
Microsoft, Zoom, Clio, Salesforce, verification providers and infrastructure services have their own privacy and security responsibilities.
Low-friction adoption